Position Summary

The Senior Clinical Secretary plays a critical role in supporting daily clinical operations by managing patient interactions, scheduling workflows, and administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced healthcare environment.

Key responsibilities include face-to-face scheduling during patient visits, coordinating procedures, and managing high volumes of phone and electronic communications. The Senior Clinical Secretary also oversees in-basket message processing, assists with exiting patients, and ensures timely follow-up scheduling. Additional administrative duties may be assigned to support departmental needs and optimize patient care delivery. May include a hybrid remote option. 

1. Answers telephone, screens and directs calls, gives directions, and takes messages.



2. Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.



3. Designs, analyzes, and coordinates master and other schedules.



4. Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.



5. Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.



6. Creates forms and spreadsheets, tables, charts, databases and slides.



7. Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.



8. Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.



9. Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.



10. Creates agendas and takes minutes for meetings.



11. Coordinates conferences/meetings and make travel arrangements.



12. Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.



13. Prepares grants and negotiates outside contracts.



14. Performs other duties as required or assigned.

• High School diploma with 3 years of administrative support experience or the equivalent required.



• Proven experience working with the public required.



• Knowledge of medical terminology may be required.



• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.



• Excellent communication and interpersonal skills required.



• Previous experience working in a medical setting preferred.

• None