Provides administrative support and project assistance for the Communications & Marketing (C&M) department.

Administrative support (50%)

• Assists in time management for the Executive Directors (3) by managing calendar activities and coordinating and scheduling meetings. May also support similar administrative needs of the C&M directors.
• Supports the C&M leadership team by managing onsite meeting logistics (e.g., securing meeting space; organizing agendas and taking meeting minutes; assisting in supply orders and development of advance meeting materials).
• Assists with Accounts Payable invoicing and purchase orders for the Communications and Marketing team.
• Provides support to the Executive Assistant (EA) for Communications & Marketing, including back-up administrative coverage, invoicing and other duties.

Manage marketing collateral (25%)

• Supports the production of promotional materials such as brochures, posters, and flyers.
• Maintains inventory of brochures, marketing collateral, and branded promotional items. Ensures DH locations receives requested materials.

Project coordination and support (25%)

• Supports the C&M team by conducting desk-top research, compiling information, and presenting results to key team members.
• Assists in the identification and up-keep facts, figures, recognitions and awards to be used in Communication & Marketing assets.
• Assists in creating slide decks and other presentation materials.

Performs other duties as assigned. 

• Bachelor’s degree in marketing or business communications OR Associate’s degree with 2 years of experience in marketing or business communications.
• Excellent written and verbal communication skills
• Self-motivated, creative, proactive, and a proficient multitasker
• Works well with minimal supervision while able to meet tight deadlines with accuracy and attention to detail
• Proficient in Outlook, Word, Excel, and PowerPoint
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• None